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Microsoft Azure Information Protection (AIP) Scanner Tool Course

Microsoft Azure Information Protection (AIP) Scanner Tool Course

Our new course on data discovery and encryption with the Microsoft Azure Information Protection (AIP) Scanner Tool is out. Those who enroll in the course will learn all about setting up the AIP scanner and the requirements. They will also learn how to discover and protect your on-prem data.

The Azure Information Protection (AIP) scanner tool provides businesses with a complete data encryption solution. Not only will it help businesses encrypt their on-premise data, but also help them discover, control, and organise their data. 

Why You Need to Learn How to Install and Set up The Azure Information Protection (AIP) Scanner Tool 

With more cyber threats looming about than ever before, cybersecurity has become a pressing issue for any business dealing with sensitive data. Last year’s adoption of the General Data Protection Regulation (GDPR) by the EU also places heavy emphasis on data safety and export of personal data outside of EU and EEA borders. 

Most business owners have security solutions in place to protect the data from unauthorized access by external attackers. However, they seem to forget that many cybersecurity issues start on the inside. The most pressing issues that lead to a data breach are the following: 

  • No clear data organization – Unstructured data is hard to track and even harder to keep safe. 
  • Unrestricted access to every file and document – Not all of your employees need to have access to all your documentation. Data should always be shared on a “need to know” basis. 
  • No tracking on data access and usage – Without a system that tracks how data is being used and accessed, it’s very hard to avoid or detect malicious intent and possible data breaches. 

Why You Should Invest in Data Encryption

Cybersecurity has become a strategy that covers more than just having a firewall and spam protection in place. 

Today, cybersecurity covers everything from encryption to employee education and access control. The AIP scanner tool helps you achieve just that – you will know exactly where your data is, and you’ll be able to label it accordingly. You will also control who has access to it (both inside and outside of your organisation).  

Protect Your On-Premise Data Yourself

Our AIP Scanner Tool course will teach you everything you need to know about the AIP scanner. With 38 lectures divided into eight lessons, you’ll learn how to discover all data locations you keep on-prem (even archived data!). You will also learn how to classify and encrypt it. You’ll learn all about prerequisites to install the AIP scanner and how to set up the virtual environment needed to run it. 

You will become familiar with all AIP scanner modes so you can choose which is the best for your business. You will also learn how to install the scanner and test its settings. This way, you can ensure it’s working correctly before running it on your server, and how to deal with false positives. 

Enroll Today for Lifetime Access

Are you a business in dire need of a good data security solution? Do you wish to broaden your knowledge and install the AIP scanner for others? Enroll today and gain lifetime access to lessons, videos, articles, and downloadable resources that will teach you to successfully protect your data.

Sign Up Here >>> https://www.udemy.com/course/data-discovery-encryption-with-microsofts-aip-scanner/?couponCode=ARTICLE50OFF

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Data Discovery as an Important First Step in Cyber Security Implementations

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Data security is the staple of a successful business in this era, and most businesses invest into at least basic cyber security. After all, it’s much more affordable when compared to the aftermath of a data breach. Before you implement security measures that will keep your business and reputation safe, you should know what type of data you deal with, and you can do that with data discovery tools.  

What’s Data Discovery and How Does It Help My Business?

The importance of data discovery in cyber security is experiencing rapid growth because of stricter regulations like the General Data Protection Regulation(GDPR) that mandate all businesses should be well aware of what kind of data they collect and how they use it. But what is data discovery anyway?

Data discovery is a business process of collecting and analysing data to gain insight into trends and patterns. This insight helps businesses shape their critical business decisions.

And while most businesses today will happily collect data to make data-driven decisions, they will often fail to store and protect that data in a systematic and logical manner.

This causes two critical issues:

  1. When data is disorganised, it will impact data analysis and affect the end result, which can lead to bad business decisions.
  2. Disorganisation also increases the risk of data being accessed by unauthorised entities, either through a data breach or because it was accidentally disclosed by an employee.

Data discovery helps businesses not only collect and analyse data, but it also shows them where and how data is stored and who has access to it, which gives them a good idea of how safe that data really is.

Data Discovery in Cyber Security

Because data discovery provides quite a number of benefits to a business, it’s safe to assume it can help with cyber security too. So what’s the best way to use data discovery in cyber security, and what benefits will this bring?

It is the first step to becoming GDPR compliant. Businesses gather all kinds of data to gain insight into the latest trends and preferences, and for this purpose, they often store sensitive data from their users and customers.

  • GDPR requires that ALL businesses that deal with personally identifiable information (PII) from EU citizens to disclose they are using and storing this data.
  • In addition, they must have consent from the user/customer to store all that data, and keep records of consent too. If they don’t, they are not allowed to store it.
  • Any type of data that can lead to the identification of an individual falls into this category: name, address, online identifiers, ID numbers, IP addresses, even cookie identifiers.  

It helps you implement the right cybersecurity measures. It can be hard to choose which cybersecurity measures are the best option for your business.

  • Firewalls and secure networks are a good start, but without implementing data discovery in cybersecurity, you won’t have a structured overview of your data, or who has access to it.
  • Considering that human error is the most prevalent reason for a data breach, limiting access to data and keeping it on a “need to know” basis is a sound defense against such errors.
  • This also helps you implement data encryption that limits further data sharing and disclosing it to somebody without the right authentication.

It helps you identify security threats quickly. When you have a unified and structured overview of your data and can see who accesses it and in what way in real time, you can quickly respond to any type of threats.

  • Machine learning and AI solutions can help you automate this process and monitor users’ access and detect any anomalies.
  • For example, if there is a sudden surge in data access from a specific access point, you will get a warning to investigate. In case you determine there was indeed a breach, the scope of the breach will be very limited.

Data Discovery Brings Your Cyber Security to a Whole New Level

With increasing volumes of data flowing through your on-prem or cloud data centres, you need solutions that will not only give you insights into trends but what type of data you have, where it’s stored, and how many of your employees have access to it. By structuring your data according to sensitivity levels and implementing solutions that limit access and keep a watchful eye on how it’s used, you will be able to thwart cyber security threats before they become a problem.

Learn more about data discovery by using Microsoft’s AIP scanner in our Udemy course now available at a discounted price.

Check out the TowerWatch Academy for more courses!

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How Much Does Azure Information Protection Cost?

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With increasing cyber security threats as well as GDPR (General Data Protection Regulation) having taken effect from 25 May 2018, businesses need to protect their sensitive data.

One of the ways we recommend to our clients is by using Microsoft’s Azure Information Protection (AIP) as a way of protecting and automatically encrypting sensitive information. But, a common question we get asked from unsure businesses, is the bottom line:

‘How much does Azure Information Protection cost?’

This article explains the breakdowns of pricing, as well as the effect your business will have on the price, to hopefully make it easy to understand!

How Your Requirements Affect Azure Information Protection Price

The pricing of Azure Information Protection is different for every business, and will depend on::

  • The Office 365 Suite you have – If you don’t have an Office 365 subscription, you will have to choose one that includes Azure Information Protection or get AIP as a stand-alone subscription.
  • Your business size – Because the price is calculated on a ‘per user’ basis, the higher the number of users, the higher the price.
  • Your business requirements – This is mainly on the AIP modules you will use. The more modules you use, the higher the price.

Azure Information Protection Cost Breakdown

Azure Information Protection consists of two parts:

  1. The classification and labelling of data
  2. The encryption and rights management (RMS)

To be fully protected, you will need both.

There are several Office 365 subscriptions that include the Azure RMS option. AIP is part of the:

  • Office 365 Enterprise E3
  • Office 365 Enterprise E5
  • Microsoft Enterprise Mobility + Security E3 and E5 plans.

If you have a plan that is not included above, you can still get Azure Information Protection without switching. AIP RMS is available as a stand-alone add-on that can be purchased separately.

There are three pricing groups for Azure Information Protection:

  • AIP for Office 365 – £1.50 user/month
  • AIP Premium P1 – £1.60 user/month
  • AIP Premium P2 – £4 user/month

Azure Information Protection Business Costs

The pricing for Azure Information Protection is calculated as follows:

(Office 365 plan cost/month per user + AIP cost/month per user) x Number of Users = Total Monthly Cost.

Here’s an example:

You have an Office 365 Enterprise E3 Subscription – the price is £17.60 per user/month.

You also need the Azure Information Protection Premium P2 – the price is £4 per user/month.

The total price per user per month is £21.60.

You have 50 users, so the price will be £21.60 x 50 = £1,080 per month for all your users.

How to Buy Azure Information Protection?

There are two options when buying Azure Information Protection:

  1. You can get it as a stand-alone option
  2. You can buy it as an integral part of the Microsoft licensing suite, such as the Microsoft 365 Enterprise or the Enterprise Mobility + Security Suite.

The license for AIP can be bought in the form of a user subscription directly on the Microsoft website, through the Microsoft Enterprise Agreement Volume Licensing program or through the Microsoft Cloud Solution Provider program.

Are you unsure on which Azure Information Protection package you need? Contact us and we can help determine which AIP deal is the right fit for your business needs to secure your data. Then, implement it with you.

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How to Hold an Azure Information Protection Staff Training

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In light of the latest data security climate, where a risk of a breach is higher than ever, it is of utmost importance to keep valuable data safe. Microsoft’s Azure Information Protection (AIP) helps in achieving this goal and it’s the solution we recommend.

Particularly when you consider that the UK average cost of a data breach is close to £2.87 million ($3.68 million) according to a recent report from the Ponemon Institute.

Azure Information Protection is a cloud-based data protection solution that keeps data safe through advanced encryption, identity, and authorisation policies.

But. 

Adopting AIP isn’t enough – you need to train your staff on how to use it properly. Newly accepted regulations like the EU General Data Protection Regulation (GDPR), combined with concerns about what awaits the UK in terms of free data flow after Brexit, make data security an important aspect to every company, so it makes sense to invest into Azure Information Protection staff training.

Ensuring Your Employees Are ‘On Board’

Change is something many employees are not fond of, so getting them on board with Azure Information Protection Staff Training is the first thing to do before you begin with implementation and actual training.

When your employees are educated on GDPR and data breach consequences, they will become more engaged in Azure Information Protection staff training. Not being compliant and risking a breach could cost them their job because many businesses that suffer a major data breach never recover. 

But, how do you do hold Azure Information Protection Staff Training?

Step #1 Educate on the Risks

Start by making your staff aware of the dangers of security breaches and just how little it takes for one to occur if data protection is lacking.

Step #2 Explain Their Role in Compliance & Data Protection 

Many employees are not aware of just how important they actually are in keeping data safe. Start by explaining their role in the company security and compliance. Explain that whenever they send data – be it email or access to a folder – to somebody inside or outside of the company, it can be a security risk. The risk here is that often there are no resources that would monitor or restrict misuse of that shared data.

The most recent statistics included in IBM’s Cost of a Data Breach Report show that a staggering 27% of all data breaches that happened was caused by a human error – in other words, employee negligence was the cause.

Think about the following scenario: You are sending sensitive financial data to an outside partner. The partner is negligent and sends this confidential data to parties that should not have access to it. This constitutes a data breach.

A data breach has serious consequences far beyond actual financial costs including:

  • Hacking
  • Downtime
  • Loss of customers
  • Loss of personally identifiable information (PII) from customers and employees
  • Loss of intellectual property
  • Loss of financial information
  • Breach of data protection laws
  • Legal fines and claims
  • Reputation damage

Step #3 Show Why Azure Information Protection is the Solution 

Proper training will help reduce the risk of a data breach as a result of human error. Before you fully implement AIP, ensure your staff become familiar with all the features and that each department knows how to utilise its full potential. 

Explain how Azure Information Protection works and how, when integrated, in the organisation it can help on an operational level. 

Step #4 Show off Features They Can Use

During Azure Information Protection staff training, the focus should be on providing specific and detailed guidelines to each department. Present all the important features that AIP offers:

  • You Can Classify Your Data – AIP helps classify and label data based on how sensitive it is through a system of labels that automatically protect it once applied.
  • 24/7 Protection – Once you classify data and protect it, it stays protected. AIP follows data and ensures it’s protected even when shared outside of your organisation or stored on an external device.
  • Track Data and Revoke Access  – AIP helps you track what is happening to data you have shared, and in case it’s needed, you can easily revoke access.
  • Log and Report Support Compliance – Get access to powerful features that help analyse and monitor usage of data. The reporting feature helps maintain compliance with rules and regulations.
  • Safe Collaboration – Thanks to labeling and classification, you have complete control over who has access to data and how they can interact with it.
  • Microsoft Office Integration – AIP is integrated into MS Office so you can secure any document with a single click as well as automatically in the background. 
  • Easy to Manage and Deploy – AIP works in the cloud and on-site equipment too.

Step #5 Make it Specific

Once done, provide each department with detailed guidelines and best practices for using AIP specifically for them. For example, teach your finance department staff on how to use AIP features like the Do Not Forward Button or Sensitivity Bar, or your marketing department on how to apply AIP labels and send data to external partners.

If you want to make your AIP staff training easier, we’ve created an Azure Information Protection Staff Training Course on The TowerWatch Academy.

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How Azure Information Protection Can Be Used in GDPR Email Compliance

Today, businesses make data-driven decisions in order to have a competitive edge. If your business deals with personal data from customers, it is required to be compliant with EU’s General Data Protection Regulation (GDPR) requirements this means disclosing how it handles data and ensuring that data remains safe.

Why You Should Use Azure Information Protection for GDPR Emails

Sending sensitive data internally or to recipients outside your company carries a certain risk. Every email you send could lead to a disclosure of sensitive data, which constitutes a breach of GDPR. Therefore, investing in the protection of emails and files that are sent is crucial.

Azure Information Protection help keep your emails safe through advanced encryption and protects data at a file level with any attachments you might share too.

It’s a great solution that we recommend to our clients and one we can deploy seamlessly.

While GDPR email compliance may seem like just another regulatory hassle, it is actually an opportunity to invest into your company’s digital security. The most recent data from the Ponemon Institute shows that the global cost of a data breach is increasing steadily, and in 2018, it has reached $3.86 million.

If that’s not enough to convince you, why not use IBM’s data breach cost calculator and see what yours could actually cost.

The Latest Data Breach Report Shows a Troubling Trend

A data breach carries serious consequences, and every business operation will suffer financial, sales, marketing, safety, you name it. The 2018 Cost of a Data Breach Study states there are three main causes of a data breach, with percentages of attack globally being:

  • Malicious or criminal attack the main reason for 48% of all breaches
  • System malfunction the cause of 25% of all breaches
  • Human error the cause of 27% of all breaches

The report shows that human error was the reason behind a data breach more often than a system malfunction was, while malicious and criminal attack took first place.

Note: It’s important to state that human error only includes insiders who were careless, while malicious attacks also include insiders, third parties, and contractors who caused a data breach intentionally.

In the UK specifically, malicious and criminal attacks were the reason of 50% of all breaches, human error was behind 26%, with system glitch causing only 24% of all data breaches.

This means as high as:

 76% of all GDPR breaches in the UK can be caused by either negligence or malicious intent.

Which can be vastly reduced when using a file or email encryption like Azure’s Information Protection

How AIP for GDPR Emails Keeps You Compliant

Azure Information Protection (AIP) is a cloud-based service that allows you to protect any sensitive and confidential data through encryption. You can protect local data you keep on your devices or data that you store in the cloud. When you send that data outside of your company, the encryption remains in place because it’s active at a file-level.

This means that even if you’re compromised, documents that are recovered cannot be read or unencrypted. Plus, intercepted emails cannot be read unless the intended user verifies themselves.

Ultimately, AIP can’t stop your users from making a mistake, but it can support them and arm them with the tools to protect company data properly.

Azure Information Protection Protects Against Malicious Intent

For example, if one of your employees or third-party recipients wants to email a file to an unauthorised person, they won’t be able to do so. Plus, AIP has a great feature called Do Not Forward for GDPR compliant emails. When this option is used, the recipient must first be authenticated to even view the email, and this is all they can do. They can’t forward the email or print, or screenshot. This ensures the email is for their eyes only and that they cannot execute a data breach by forwarding onto non-approved users that would lead to GDPR violation.

Documents attached to these emails are also counted as DO NOT FORWARD and will have the same restrictions.

Azure Information Protection Activity

Not only does AIP limit who can view the data, but it also tracks how that data is being used. By doing so, it ensures that data is safe at all times and that GDPR compliance standards are met. Plus, if you suspect there’s a risk that the data could be used in a way that violates GDPR regulations, you can even revoke access to it.

There are a range of other uses for Azure Information Protection to help keep your company emails and files protected. If you need help learning the reigns or want to deploy Azure Information Protection Yourselves, get started today by clicking here.